Advantages and Disadvantages of Facility Management

advantage and disadvantages- fms

First you need to know, what is facility management? The short answer is  Facility management is used to maintain cleanliness in the workplace or any other residential buildings. The word “facilities management” was developed by Ross Perot, Electronic Data System, and IBM alumnus, in context with network management of Information technology systems later, it increased to cover all elements of commercial space management. In modern days facility management is the most important aspect for all the industries and residential areas. 

It’s an essential aspect of running any business or organization that requires a physical space. It involves managing and maintaining the infrastructure and services required to ensure the smooth operation of a building or facility. It is a critical component of any organization as it ensures the effective use of resources and provides a safe and comfortable environment for employees and customers.

 In this blog, we will discuss the advantages and disadvantages of facility management.


Advantages of Facility Management:


Cost Savings:

Facility management helps organizations save money by optimizing resource usage,reducing energy consumption, and minimizing maintenance costs. This can lead to significant cost savings in the long run.

Here are some effective cost-saving strategies for facility management: Energy Efficiency, Preventative Maintenance, Smart Building, Technology Outsourcing, and Sustainable Practices. It is the way to cost Saving in Facility Management.

Improved Efficiency:

Facility management ensures that buildings and facilities are running efficiently, which translates to increased productivity and reduced downtime. This can improve the bottom line of an organization. In recent years, there has been a growing emphasis on improving efficiency in facility management, as businesses seek to optimize their operations and reduce costs.

The Perfect way to improve efficiency in facility management is Utilize technology, Regular maintenance, Employee training, Energy conservation and Outsourcing.

Enhanced Safety:

Facility management ensures that buildings and facilities are safe for employees, customers, and visitors. It involves regular inspections and maintenance of safety systems, such as fire alarms, sprinklers, and emergency exits. There are several ways in which safety in Facility Management can be enhanced. These include Risk Assessment and Management, Regular Maintenance, Implementing Safety Protocols, Training & Education Technology and Innovation

Space Optimization:

The key aspect of facilities management is space optimization. The facility manager helps in determining the efficient utilization of the facility and making suggestions for the effective utilization of the service. It is an attempt to claim your cost per square foot and enhance your revenue as a business.


Disadvantages of Facility Management:



Facility management can be expensive, especially for organizations that do not have large budgets. The cost of hiring facility managers and staff, as well as maintaining facilities, can add up quickly.



Facility management can be complex, as it involves managing multiple systems and processes. It requires a high level of knowledge and expertise to ensure that facilities are running optimally.

Resistance to Change:

Employees may resist changes to facilities or systems that they are used to, which can make it difficult to implement new facility management strategies.

Lack of Control:

Facility management may require outsourcing to third-party service providers, which can lead to a lack of control over the quality and consistency of services.


Facility management can be affected by external factors such as weather events, natural disasters, and economic conditions, which can be difficult to predict and manage.

In conclusion, facility management has both advantages and disadvantages. While it can provide significant benefits such as cost savings, improved efficiency, enhanced safety, and compliance, it can also be complex, expensive, and subject to external factors. Organizations should carefully consider their specific needs and circumstances when deciding whether to implement facility management strategies.


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